Review: Recruiting Email Overload? Regain Control with Zoho Mailmagnet

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The pressure on recruiters is rising; in fact, these stats from CareerBuilder suggests its bordering on chaos. For example, they revealed that nearly half of recruiters are typically reviewing 25 applications or less per vacancy, with 38% of them spending under a minute reviewing a resume and a staggering 18% spending less than 30 seconds reviewing a resume.

As well as this, we are still facing ongoing talent shortages in key areas at a time when their quite paradoxically is relatively high unemployment. This means that recruiters are facing record numbers of applications yet qualified applicants are becoming increasingly rare. Resume sifting is becoming more of a needle in a haystack exercise than its ever been and recruiter in-boxes are threatening to become out of control.

Of course, many employers and recruiters have addressed these out of control recruiters in-boxes by investing in recruitment software or an Applicant Tracking System (ATS) which can help to automate much of the resume assimilation, sifting and candidate communication process.

Fortunately, there are a wide choice of applicant tracking systems on the market to suit entrepreneurs and fledgling businesses right up to enterprise level hiring teams.  One especially flexible Applicant Tracking Systems is Zoho Recruit which deserves a mention as it is a very scalable piece of recruitment software that works especially well for small businesses and large business.

For example, Zoho Recruit  comes with a free edition which is a fully functional system that can be used by entrepreneurs with just one recruiter, but as your business becomes more successful and you expand your team, you can add recruiters at just $19 month which is a reasonable price when compared to the rest of the market.  This is another good feature of Zoho Recruit in that they have a refreshingly transparent pricing model.

Of course, its all well and good being well priced and presented but how does it work as an Applicant Tracking System? Can it help you regain control of your chaotic recruiter Inbox? Yes, its one of the best of breed systems that will automate much of the resume and candidate relationship management process. It contains all the main empowering features that you would want to see in an ATS such as:

  • Easy integration with jobs boards and Linked-In for effortless job advertising
  • Includes a web form so candidates can automatically submit resumes directly into the Applicant Tracking Systemzoho mailmagnet
  • ‘Resume Parsing’ so resumes can be stored in a way that they can be later searched for keywords.
  • Ability to send automated mass mailings
  • Outlook integration making interview scheduling easy
  • Many more features

Some of you will be aware of these features but most of you will not be aware of Zoho’s latest add-on, MailMagnet.

MailMagnet – Helps you regain control of your chaotic inbox

 A very redeeming feature of the Zoho Recruit product is they don’t stand still; their product is evolving and they have developed a new add on which grants users powerful additional functionality. Released this year, MailMagnet is the latest Zoho Recruit add-on which is designed to help busy recruiters snatch back control of their chaotic in-boxes? How does it do this? Well, it scans the individual’s recruiter in-box but only displays those emails which relate to the relevant recruiter, e.g. the recruiter who is working on that particular role/position. This makes it much easier for individual recruiters to prioritize the more important emails and hone in on those emails which are most important tot them.

Busy hiring teams with multiple recruiters and a blizzard of emails providing information overload will appreciate Zoho MailMagnet and its ability to sort through the chaos and present each individual with a personalized stream of emails containing content that is only relevant to them.





Partner and CEO of LLC - Fan of good recruiting talk, seeker of gadgets and adoring father of my kids. When the screen goes dark you can find him coaching baseball, downhill skiing, or looking for ways to make life easier for his wife.

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